Operations and Finance Manager

Posted Date 5 months ago(10/4/2017 9:50 AM)
Regular Full-Time


International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over two hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.


Job Title:                           Operations and Finance Manager                        

Department/Location:   Bridgetown, Barbados  

Reports To:                       Chief of Party (COP)                                             

Type:                                  Regular Full-Time exempt position


Overview:  The objective of this five-year Monitoring and Evaluation Support Services project is to provide assistance to the USAID Mission in the Eastern and Southern Caribbean (USAID/ESC) in monitoring, evaluation, learning, and reporting of results during the implementation of its Regional Development Cooperation Strategy (RDCS).


IBTCI is currently seeking a Barbadian National candidate for the position of Operations and Finance Manager (O&F Manager) on the USAID/Eastern and Southern Caribbean Monitoring and Evaluation Support Services project. The O&F Manager will be responsible for all Financial Management, Logistical Operations, and Human Resources Management for ESC.  S/he will assist the COP with administration, contract compliance, and payroll to ensure that the ESC team achieves and reports on all benchmarks and deliverables. The O&F Manager will work collaboratively with other members of the project team and other IBTCI offices to ensure that the necessary planning, development, management and field activities function smoothly and efficiently.


This position will be based primarily in IBTCI’s Field Office in Bridgetown, Barbados, with some time spent traveling in the Eastern and Southern Caribbean region.


Essential Duties/Tasks and Responsibilities:

  • The O&F Manager responsibilities will include developing a USAID and IBTCI compliant Financial Management and Reporting system that is also compliant with local Barbadian law.
  • S/he will produce and submit financial and budget reports (monthly, annual, ad hoc).
  • Develop financial procedures and guidelines for all activities.
  • Monitor project budgets and develop budget projections.
  • Maintain accurate financial records on project activities.
  • Establish financial controls and risk mitigation, monitor transactions to ensure compliance with USAID-regulations.
  • Prepare and submit monthly invoices.
  • Oversee USAID-required audits and ensure sound banking procedures and relationships.
  • Will lead project administrative functions and staff particularly namely establishing and supervising administrative systems, policies and procedures for such activities such as travel/transportation, procurement, human resources,  physical facilities, contracts and compliance and IT. 
  • O&F Manager will help ensure - in collaboration with field and HO staff - resources are appropriately directed to program priorities and are in line with program work plans.
  • Maintains regular communication, through frequent phone calls, with project employees, consultants and/or country field offices; and, based on needs assessments, procure necessary equipment and supplies to ensure that IBTCI staff and consultants are supported throughout the course of their assignments facilitating smooth work implementation.
  • Supports IBTCI employees and consultants securing appropriate work permits and visas as needed.


Additional Duties/Tasks and Responsibilities:

  • Manage the International staff’s lease agreements, including Tax withholding and reporting to IBTCI HO.
  • Provides logistical support for workshops, meetings, trainings, and ESC-sponsored conferences and other events.
  • Responds to other requests as directed by the COP.
  • Participates in team-wide meetings and initiatives.
  • Participates in initiatives within IBTCI related to assisting corporate Operations with developing standards, policies, management tools, training based on project experience.


Required Knowledge, Skills and Abilities:

  • USAID O&F Manager experience highly preferred including sound working knowledge of USAID rules and regulations and administrative systems.
  • Thorough knowledge and understanding of professional accounting principles, theories, practices, and terminology (private sector, governmental, and nonprofit) and an ability to understand accounting practices and procedures; to analyze data, narrative reports, and workload flow charts, etc.
  • Experience with funds control and monitoring of fraud and abuse.
  • Proven staff management and coaching experience required.
  • Must be a team player and work well in groups.
  • Excellent interpersonal, writing and oral presentation skills. Ability to communicate effectively, both verbally and in writing with accounting and non-accounting individuals.
  • Well-organized, attentive to detail, and able to handle multiple tasks simultaneously.
  • Demonstrated ability to problem-solve complex issues using strong analytical skills and proactively anticipates work requirements.
  • Works well with minimal supervision.
  • Flexibility and adaptability required.
  • Mastery of Microsoft programs i.e. Excel, Word, PowerPoint, etc., and the ability to use various commercially available accounting software programs (i.e. QuickBooks).


Minimum Requirements:

  • At least 5 years of progressively responsible experience in successful management (financial, administrative, logistical) with a reputable NGO, development contractor or donor agency.
  • Deep understanding of policies and regulations related to USAID project funding, sub-contracting and reporting requirements.
  • Prior experience with USAID awards.
  • Demonstrated skills in financial and administrative oversight of USAID funded projects.
  • Fluency in speaking, reading, and writing English.


Education:  Bachelor’s degree in Accounting, Finance, Business or Public Administration or related field required.


Supervisory Responsibility: This position has supervisory responsibilities and may supervise up to two employees.


Working Conditions: Work is performed in a typical corporate office environment.


Physical Requirements: Ability to lift up to twenty-five pounds.


No phone calls please.  All candidates will be acknowledged but only final candidates for particular activites will be acknowledged.


We are an equal opportunity employer. Prospective employees will receive consideration without discrimination of race, creed, religion, gender, national origin, sexual orientation, disability, or veteran status. We are an E-verify employer.


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