Finance and Administration Manager

2 weeks ago
Tunisia
Type
Consultant

Overview

IBTCI is currently seeking a qualified Finance and Administration Manager for work under a monitoring and evaluation support services project funded by the United States Agency for International Development Tunisia and Libya Missions (USAID/Tunisia and USAID/Libya). The USAID/Tunisia and USAID/Libya Monitoring and Evaluation in Tunisia and Libya (METAL) is a multi-year project focusing on the provision of Monitoring, Evaluation, and Learning services across multiple development sectors in in both Tunisia and Libya.

 

The Finance and Administration Manager will work closely with the METAL Chief of Party, field office staff, and Home Office staff to manage all day-to-day operation of finance and administrative functions in the field office

Responsibilities

Finance

  • Manage all aspects of day-to-day operations of finance functions in the project office.
  • Assist in the implementation of effective & efficient systems of internal controls
  • Ensure compliance with IBTCI and USAID policies and procedures.
  • Prepare and submit expenditure worksheets to the Chief of Party for each month on or before 3rd of every subsequent month
  • Review all payment documents for proper and adequate back-up. Prepare approvals in accordance with guidelines from the Chief of Party.
  • Review payroll for accuracy and adherence to overall budget.
  • Review expenditure worksheets for accuracy and completeness.
  • With the Chief of Party, prepare commitment lists every month for financial obligations already entered into but not yet captured in financial reports and prepare forecasts of cash needs on a monthly basis.
  • Monitor cash flow and advise Chief of Party in a timely basis of when project advances will be needed and for how much, keeping in mind the need for lead time.
  • Prepare the monthly management accounts for Chief of Party on a timely basis. 
  • Ensure timely preparation of financial reports required by both IBTCI HQ and Donors.
  • Maintain IBTCI bank accounts and ensure adequate controls over cash and bank holdings
  • Prepare bank reconciliation for project office and send it to main office by 3rd of every month.
  • Serve as liaison with the project’s bank on all banking issues and ensure adequate controls over cash and bank holdings
  • Ensure that statutory deductions  are paid on time to avoid any penalty
  • Ensure that advances taken in a given month are liquidated appropriately.
  • Conduct a time sheet audit for project office from time to time.

 

Administration

  • Responsible for overall management of administration functions
  • Through Chief of Party, organize purchases of office materials and supplies plus procurement of other project needs in accordance with IBTCI procedures
  • Manage and ensure that all office equipment [e.g., computers, printers, telephones, e-mail, fax and photocopier] is working and serviced on regular basis.
  • Through Chief of Party, ensure that office/guest house agreements are drawn up and signed
  • With Chief of Party, liaise and negotiate any changes to the property contract, improvements to the property with the landlords/ladies, or any other issues that may arise
  • Monitor vehicle logs for accuracy and completeness.
  • Communicate with Chief of Party on security issues within the office and outside the office
  • Promptly report to the Chief of Party any irregularities that occur within the IBTCI project office, staff compound, and sites on policy and procedures.

 

Personnel

  • Supervise the work of the Finance/Administration Assistant and other support personnel (e.g., driver, cleaner).
  • In coordination with Chief of Party, carry out appraisals for staff in the department.
  • Provide support to Tunisia IBTCI office in all HR matters
  • Maintain and oversee staff time sheets
  • Ensure that all staff and local consultants have valid contracts and job descriptions and that they understand them
  • Arrange local logistics for expatriate consultants and IBTCI staff, provide them with in-country orientation for activities in Tunisia and provide them with an orientation pack.

Qualifications

Required Knowledge, Skills and Abilities:

  • Computer literate with excellent Microsoft Excel proficiency;
  • Proficiency in Microsoft Word and Powerpoint;
  • Previous experience with USAID is preferred.

Minimum Requirements:

  • CPA and/or eligibility for CPA/ACCA registration;
  • Minimum of 5 years of accounting and administration experience;
  • Written and spoken fluency in Arabic and English.
  • Tunisian citizenship or permanent residency.

Education:  Bachelor’s Degree in accounting or a comparable field and/or an advanced degree in accounting from a recognized college/institution.

 

Working Environment: Work is typically performed in an office environment.

 

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: This position may have supervisory responsibilities.

 

Travel: Travel not required.

 

Work Authorization: Must be authorized to work in Tunisia.

 

No phone calls please. All candidates will be acknowledged, but only final candidates for particular activities will be contacted.

 

 

 

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment.


Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed