Program Associate, Crisis, Conflict & Governance

4 weeks ago(12/22/2017 12:19 PM)
Regular Full-Time


International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over two hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.


Job Title:                                 Program Associate

Department/Location:          Vienna, VA

Reports To:                             Practice Director or Designee

Type:                                       Regular Full-Time

Classification:                         This is a non-exempt position.



The ideal candidate will support the Program Management and Business Development functions at IBTCI. The successful candidate will work as part of a team supporting field offices and corporate headquarters.  Must be fluent in English language, both oral and written, have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus.  This position will be based primarily in our Headquarters in Vienna, Virginia, with some time in IBTCI’s Washington DC satellite office (The Program Associate practice area could change based on company discretion).


Essential Duties/Tasks and Responsibilities:  

  • Preparing contract request forms for consultants and field staff, corporate subcontracts and purchase orders and reviewing contracts. May be requested to assist in contract preparation as well.
  • Recruitment of replacement/additional expatriate and local staff.
  • Leading the logistics and the mobilization of staff/consultants, including visa applications and securing necessary documents; coordinating with travel agent on flight and hotel arrangements; ensuring local logistics are provided (which may include working with local administrative support for a deployment or activity).
  • Providing support to Programs including, for example, qualitative analysis, case study review, literature reviews, statistical analysis, indicator review, collecting and analyzing survey data, conducting program-related research, among other tasks.
  • Supporting business development efforts including recruitment for proposals; proposal management/coordination including deadline enforcement, timeline tracking; drafting requests for information/ proposal sections; editing and formatting proposals; scheduling meetings and conference calls for proposals; conducting proposal research as requested.
  • Potential travel overseas to support business development and/ or program management tasks.

Additional Duties/Tasks and Responsibilities: 

  • Maintaining and monitoring overall program lines of communications.
  • Coordinate with HR staff on processing of personnel forms.
  • Orient consultant team members to procedures for working with IBTCI.
  • Editing/formatting of program reports and other documents as needed.
  • Providing document version control, editing, formatting, and review.
  • Receiving and conducting initial review of Program invoices & expense reports and submitting them for approval.
  • Maintaining accurate and comprehensive electronic filing of project files, organized intuitively so others unfamiliar with the project can easily locate desired files.
  • Other duties as assigned.


Required Knowledge, Skills and Abilities:

  • Previous administrative experience, preferably with a USAID-funded project.
  • Outstanding written and oral communication skills.
  • Excellent interpersonal skills.
  • Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.
  • Works well independently and in teams; pro-active in anticipating work requirements and problem solving.
  • Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.

Minimum Requirements:

  • Oral and written fluency in English required. Fluency in French desirable.
  • Previous administrative experience, preferably with a USAID-funded project.
  • Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.
  • Experience and/or familiarity with international development preferred.


  • Bachelor’s Degree required, preferably in international affairs, political science, economics, or related field.


Working Environment:  Work is performed I a typical corporate office environment.


Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.


Supervisory Responsibility:  None


Travel:  International travel possible.


Work Authorization:  Candidate must be authorized to work in the U.S.A.


No phone calls please.  All candidates will be acknowledged, but only final candidates for particular activities will be contacted.



IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.


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