• Program Associate, Global Health Practice

    Posted Date 3 weeks ago(3/30/2018 1:33 PM)
    Regular Full-Time
  • Overview

    International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over two hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.


    Job Title:                                             Program Associate

    Department/Location:                       Global Health/Vienna

    Reports To:                                         Practice Senior Director or Designee

    Type:                                                  Regular Full-Time

    Classification:                                     This is a non-exempt position



    The ideal candidate will support the Program Management and Business Development functions at IBTCI. The successful candidate will work as part of a team supporting field offices and corporate headquarters.  Must have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus.  This position will be based primarily in our Headquarters in Vienna, Virginia, with some time in IBTCI’s Washington DC satellite office (The Program Associate practice area could change based on company discretion).


    Essential Duties/Tasks and Responsibilities:  

    • Prepare contract request forms for consultants and field staff, corporate subcontracts and purchase orders and reviewing contracts. May be requested to assist in contract preparation as well.
    • Recruit replacement/additional expatriate and local staff.
    • Lead the logistics and the mobilization of staff/consultants, including visa applications and securing necessary documents; coordinating with travel agent on flight and hotel arrangements; ensuring local logistics are provided (which may include working with local administrative support for a deployment or activity).
    • Provide support to Programs including, for example, qualitative analysis, case study review, literature reviews, statistical analysis, indicator review, collecting and analyzing survey data, conducting program-related research, among other tasks.
    • Support business development efforts including recruitment for proposals; proposal management/coordination including deadline enforcement, timeline tracking; drafting requests for information/ proposal sections; editing and formatting proposals; scheduling meetings and conference calls for proposals; conducting proposal research as requested.
    • Potential travel overseas to support business development and/or program management tasks.
    • Monitor and maintain overall program lines of communications.
    • Coordinate with HR staff on processing of personnel forms.
    • Orient consultant team members to procedures for working with IBTCI.
    • Edit/format program reports and other documents as needed.
    • Provide document version control, edit, format, and review.
    • Conduct initial review of Program invoices & expense reports and submitting them for approval.
    • Maintain accurate and comprehensive online work spaces using Google sites and Google tools to facilitate effective project management of active projects, including systematic filing of project files, organized intuitively so others unfamiliar with the project can easily locate desired files.
    • Other duties as assigned.


    Required Knowledge, Skills and Abilities:

    • Experience and/or familiarity with international development preferred.
    • Background in communications desired.
    • Previous experience with monitoring and evaluation or research highly desirable.
    • Previous administrative experience, preferably with a USAID-funded project desired.
    • Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.


    Minimum Requirements:

    • Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.
    • Outstanding written and oral communication skills.
    • Excellent interpersonal skills.



    • Bachelor’s Degree in International Affairs, Political Science, Economics, History or English.


    Working Environment:  Work is typically performed in an office environment.


    Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.


    Supervisory Responsibility:  None.


    Travel:  International travel may be required.


    Work Authorization:  Candidate must be authorized to work in the U.S.A.



    No phone calls please.  All candidates will be acknowledged, but only final candidates for particular activities will be contacted.



    IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.


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