• Program Associate, CCG

    Posted Date 2 weeks ago(4/4/2019 9:41 AM)
    Location
    Headquarters
    Type
    Regular Full-Time
  • Overview

    International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.

     

    Job Title:                                               Program Associate, CCG

    Department/Location:                       Vienna, VA

    Reports To:                                           Practice Director

    Type:                                                     Regular Full-Time

    Classification:                                      Non-exempt

     

    Overview:  The ideal candidate will support the Program Management and Business Development functions at IBTCI. The successful candidate will work as part of a team supporting field offices and corporate headquarters. Must be fluent in English language, both oral and written, have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus. This position will be based primarily in our Headquarters in Vienna, Virginia, with some time in IBTCI’s Washington DC satellite office (The Program Associate practice area could change based on company discretion).

    Responsibilities

    Essential Duties/Tasks and Responsibilities:  

    • Prepare request forms for consultants and field staff.
    • Prepare corporate subcontract requests and purchase orders.
    • Review contracts.
    • Participate in recruitment of replacement/additional expatriate and local staff.
    • Lead the logistics and mobilization of staff/consultants, securing necessary documents; coordinating with travel agent on flight and hotel arrangements; ensuring local logistics are provided (which may include working with local administrative support).
    • Provide support to Programs including qualitative analysis, case study review, literature review, statistical analysis, indicator review, collect and analyze survey data, conduct program-related research, etc.
    • Support business development efforts including recruitment for proposals, proposal management/coordination including deadline enforcement, timeline tracking, drafting requests for information/proposal sections, editing and formatting proposals, scheduling meetings and conference calls for proposals, conducting proposal research as requested.
    • Potential travel overseas to support business development and/or program management tasks.

     Additional Duties/Tasks and Responsibilities: 
    • Maintain and monitor overall program lines of communications.
    • Coordinate with HR staff to process of personnel forms.
    • Orient consultant team members to procedures for working with IBTCI.
    • Edit/format program reports and other documents as needed.
    • Provide document version control, editing, formatting, and review.
    • Receive and conduct initial review of program invoices & expense reports and submit for approval.
    • Maintain accurate and comprehensive electronic filing of project files, organized intuitively so others unfamiliar with the project can easily locate desired files.
    • Other duties as assigned.

    Qualifications

    Preferred Knowledge, Skills and Abilities:

    • Previous administrative experience, preferably with a USAID-funded project.
    • Outstanding written and oral communication skills.
    • Excellent interpersonal skills.
    • Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.
    • Works well independently and in teams; pro-active in anticipating work requirements and problem solving.
    • Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.
    • Experience and/or familiarity with international development preferred.
    •  
    Minimum Requirements:
    • At least 1 year of work experience.
    • Previous administrative experience, preferably with a USAID-funded project.
    • Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office).
    • Experience with using the internet for research purposes.
    • Oral and written fluency in English required.  Knowledge and/or fluency of another language is desired, and in particular Arabic, French, or Spanish.
     
    Education:  Bachelor’s Degree required, preferably in international affairs, political science, economics, or related field.
     
    Working Environment:  Work is performed in a typical corporate office environment.
     
    Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

    Supervisory Responsibility:  None
     
    Travel:  International travel possible and may include travel to fragile and/conflict-prone zones.
     
    Work Authorization:  Candidate must be authorized to work in the U.S.A.  Visa sponsorship is not available for this position.
     
    No phone calls please.  All candidates will be acknowledged, but only final candidates for particular activities will be contacted.
     
    IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.

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