M&E Database Specialist

Posted Date 3 months ago(1/15/2020 3:28 PM)
Regular Full-Time


International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.


Job Title: M&E Database Specialist

Department/Location: SEAD/Nairobi, Kenya

Reports To: MEL Team Lead

Type: Regular Full-Time

Classification: Exempt; this position is not eligible for overtime pay. 



IBTCI seeks a professional skilled in database management for monitoring, evaluation, and learning (MEL) with strong data analytical skills and field experience to be part of a team working on the NAWIRI Food for Peace program in Kenya. This is a Nairobi-based, full-time, locally hired position. The M&E Database Specialist assists with the County Integrated Monitoring and Evaluation System (CIMES), which provides an integrated structure and process to engage stakeholders, plan, govern, and manage activities. The NAWIRI project will work with county governments on CIMES implementation, including conducting infrastructure assessments, supporting digitization of the system, data visualization and building user competencies. This position will support these tasks. Additionally, the M&E Database Specialist will support activities under the direction of the MEL Team Lead including helping streamline other data collection and management systems. They will build capacity and help develop a culture of data use for decision making and adaptive management.


The estimated timeframe for this program is February 1, 2020 – September 30, 2024, depending on funding, contracted in one-year terms. This is not a fixed term position.


Essential Duties/Tasks and Responsibilities:  

  • Collaborate MEL Lead to design, manage, and strengthen the Monitoring, Evaluation, Accountability and Learning (MEAL) database and data management systems;
  • Facilitate the roll-out and implementation of the County Integrated Monitoring and Evaluation System (CIMES), which provides an integrated structure and process for counties to engage stakeholders, plan, govern, manage and operate independently and in sync with one another;
  • Ensure the effective use of the designated information systems, including offline and online platforms, application tools, and other systems to manage the implementation of NAWIRI program information management mechanism;
  • Supervise data collection processes and overall data management activities, including encoding, storing, and transferring data as well as processing;
  • Analyze data and information collected at county level and locally;
  • Oversee NAWIRI internal monthly statistics reports, provide inputs to NAWIRI reports and support in the documentation of NAWIRI activities for wider dissemination and use;
  • Produce short analytical performance-based Dashboard reports, info-graphics and visual materials on agreed topics/themes on a monthly basis for wide dissemination;
  • Conduct data management and analysis aspects of database management system training and technical initiatives with county government and consortium partners;
  • Identify and assess gaps in data and information relevant to program implementation and contribute to the preparation of capacity development plan to address such needs;
  • Develop and conduct training modules for M&E consortium partners for the implementation of the information management mechanism to ensure a smooth rollout;
  • Maintain day-to-day implementation of key MEL processes;
  • Coordinate processing activity-level monitoring, including ensuring that data is complete, accurate, and consistent with agreements and reports;
  • Implement quality control management policies and processes for checking all incoming and outgoing details of data;
  • Conduct data quality checks and internal assessments;
  • Develop/update training materials in key aspects of databases, monitoring and verification tools, protocols and processes as needed;
  • Provide needs-based training for NAWIRI program staff and partners on M&E database management system and related tools;
  • Monitor compliance with the data collection protocols for each M&E tool;
  • Contribute towards improvement of the existing data collection protocols;
  • Produce data quality reports and assist with other reports as needed for the project;
  • Regularly back up data collected using approved protocols for data storage;
  • Cooperate in defining and/or creating data listings, summary table validation, data specifications and/or process data transfers in preparation for statistical review and/or data management audit and develop a performance-based user-friendly Dashboard;
  • Actively collaborate with relevant NAWIRI consortium partners to identify further themes and available data for future analyses;
  • Participate in the preparation and presentation of data, when applicable;
  • Work closely with the MEL Team Lead and other project staff on a variety of tasks as assigned;
  • Other duties as assigned.


Preferred Knowledge, Skills and Abilities:

  • Ability to multi-task within tight deadlines and with strong attention to detail;
  • Strong collaborative and relationship management skills;
  • Knowledge of USAID projects and terminology is desirable;
  • Highly motivated, willing to learn, good team work, service-oriented and able to work under high pressure and within limited time frames;
  • Knowledge of relevant USAID rules and regulations related to data and data management;
  • Excellent communication skills;

Minimum Requirements:

  • At least four (4) years of professional experience in databases and data management for monitoring, evaluation, and learning purposes;
  • Proficiency in working with statistical and qualitative databases such as NVIVO, STATA, SPSS etc.;
  • Four (4) years minimum experience working with relational database systems such as SQL, PostgreSQL, MSSQL or Oracle and a good working knowledge of SQL;
  • Experience with technologies typically used in the ICT4D and data management space including CommCare, ArcGIS online, iFormBuilder, Zoho Reports, Mobile Money Systems, SAVIX, Bartender, ODK, CSPro, etc.;
  • Advanced knowledge of MS Excel and professional use of MS Word;
  • Experience with developing, testing, and refining databases and data collection systems and tools;
  • Experienced in developing databases, data tools, data collection protocols, quality assurance strategies, data management and data visualization;
  • Proven experience with database planning approaches, information/ data analysis and report writing;
  • Experience managing common operational datasetsl;
  • Candidates must be self-motivated and quick learners;
  • Fluent English and Kiswahili, oral and written.


Education:  Bachelor’s Degree required in appropriate research related field


Working Environment: The majority of work is performed in a typical corporate office environment, but may also be performed in the field in Northern and Eastern Kenya.


Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.


Supervisory Responsibility: This position has no supervisory responsibilities.


Travel: This position may include some regional travel within Kenya, including to the Isiolo and Marsabit counties 25-30% of the time only as needed.


Work Authorization: Must be a Kenyan national.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.  We are an E-Verify Employer.  VEVRAA Federal Contractor.


If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact Human Resources at 703-749-0100.


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